Body Corporate
Plan ahead in any request for body corporate records
Article by Frank Higginson
Current as at July 2, 2026
The magic to a great meeting is all of the work that’s done beforehand – Bill Russell
Owners have a legislative right to submit motions to be considered at a general meeting of the body corporate.
The motions:
That is the case even where the motions, if passed, would be invalid or unenforceable. The chair of the meeting can then rule such motions out of order.
As to what ‘practicable’ means, an Adjudicator from the Commissioner’s Office recently decided:
[32] … it is simply whether it is practicable for the body corporate to include the motion on the agenda.
[33] The process of including a motion on an agenda essentially only requires the administrative steps of confirming the motion was submitted by a person entitled to submit a motion, confirming (for an AGM motion) that the motion was submitted in time, including the motion in the agenda that the committee sets, and preparing the meeting notice documentation (including voting papers and explanatory material) to be issued.
[34] If a motion is submitted before a general meeting notice is issued, but after the committee had already resolved to set the agenda and after the notice documentation has been prepared, it may no longer be practicable to include the motion on the agenda for that meeting.
The Adjudicator went on to make a declaration that the body corporate in this case contravened the legislation by failing to include a motion on the agenda – highlighting the importance of compliance by bodies corporate.
Read the decision here: Burleigh Surf [2025] QBCCMCmr 435 (5 December 2025)
If you have a body corporate matter you’d like to discuss, contact our friendly team.
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