What meetings must a body corporate hold each year?

The only meeting that a body corporate must hold each year is the Annual General Meeting (AGM), which must be held within three months from the end of that scheme’s financial year.

Otherwise, there is no legislated minimum or maximum number of meetings that must be held each year.

Other types of meetings include committee meetings, general meetings and extraordinary general meetings (EGM).

The frequency of these meetings is left to the body corporate and its committee, determined by need and owner requests.

What is the purpose of a general meeting and an extraordinary general meeting in a body corporate?

The business of the body corporate requiring agreement from members is conducted at general meetings, held as required.

When that business cannot wait for a scheduled general meeting, an extraordinary general meeting can be called.

An extraordinary general meeting can be called by either a:

• committee member (if approved by the majority of voting committee members)
• written request signed by owners of at least 25% of lots or their representatives
• person authorised by an adjudicator’s order.

At these meetings, members discuss and vote on motions that have been distributed prior as part of the meeting agenda.

Further reading

• How do body corporate meetings run?
• Who can vote at a body corporate meeting?
• Is it possible to remove a body corporate committee member before the Annual General Meeting?
• What is a quorum?
• Meeting procedures carry hefty legal consequences
• Owner motions must be included in general meeting where practicable
• Secret ballots can’t be used to dodge strata democracy